«
10 years ago I was looking for a calendaring solution and I found AgendaX.
10 years after I was looking for another calendaring solution, spent 2 days on searching, and I still couldn't find anything which came close to AgendaX.»
Mo Haq | Global IT Consultant
Adelphi Group, an Omnicom Group Inc Company
Paris, February 2, 2020, my name is Anne, and I'm an executive secretary. On that date I did not know that a single tool named "AgendaX" would change and facilitate the organization of the whole company, for which I've worked for 12 years. This beautiful morning the head of the IT department came to see me to ask me to do a planning on Excel for the management of meetings and resources for employees.
Three weeks later, despite the effort and the good presentation of my schedule, it was impossible for me to know who was where and especially to inform the colleagues where their colleagues were, so I said to myself that I needed a more efficient and sophisticated tool for good time and ressource management.
So I searched on Google for "group calendar" and bingo, I came across a company named Drollinger Technologies LLC, specializing in group calendars with Exchange. I felt happiness and relief that day.
Once on their website, I realized that this is exactly what our company needed, the AgendaX software, a calendar that shows you at a glance who is where and who will soon be available. Moreover, the software allows the synchronization of the Outlook calendar data of the co-workers, so there is no need to manage two calendars separately, which makes this software particularly useful and indispensable to our good organization management.
A few minutes later, I went to see the head of the IT department to tell him about this popular and fabulous software that I made my day.
After having discussed at length with the head of the IT department, convinced himself that this software could facilitate the organisation and management of the whole company, he offered me to contact Drollinger Technologies LLC to ask them for a quote for their AgendaX software.
Now, since our company uses AgendaX, we have never had such an easy, simple and precise organization, I can at any time inform employees within seconds, where their colleagues are, I can book meeting rooms, the resources they need, etc. Everybody in our company can now at any time consult a set of daily, weekly, monthly and even annual overviews.
For companies with multiple locations in different time zones, planning a group meeting is not easy.
The respective local time must first be laboriously calculated in order to convene a telephone conference, for example.
AgendaX scans Exchange servers across multiple time zones and displays all appointments in the user's local time zone as a team calendar.
Even when employees are travelling, team appointments can easily be consulted without time calculation to see if colleagues are working in the office or are at meetings.
Users can easily configure their current local time in the group calendar using their personal settings.
The planning of the laboratories, X-ray rooms and various medical equipment in our clinic used to be managed using Excel tables. Before you could reserve the desired room, you first had to make a request to the administrator. The same was true for the reservation of medical equipment. The planning tables were only visible to the administrator.
With AgendaX a targeted allocation of resources in groups (departments / teams / devices) according to freely selectable criteria is possible. Each user has up to 9 personal groups at his disposal to map his teams. This was an enormous relief for all departments: The Exchange administrator no longer had to be called in to form teams / groups.
The rich selection of overviews and the simple navigation with simple group views up to detailed annual, monthly, weekly or daily views now offer all employees the information they need at a glance:
When is which employee, room or device available?
Permissions that need to be set for the AgendaX account on Exchange Server 2013, 2016, 2019, and Office 365 are Outlook folder level permissions.
Since folder names in Outlook differ depending on the language used when the mailbox is first opened with Outlook, you'd have to know which employee uses which language to assign permissions to the correct folders. In addition to that, you'd have to know what the folders are called in these languages.
If you have mailboxes in multiple languages in your company, you can easily set the required permissions for the AgendaX account using the following script, which works for all languages.
Please make sure you replace "agendax" on the 3rd line with the name of your AgendaX account:
Connect-ExchangeOnline
foreach ($Mailbox in (Get-EXOMailbox -OrganizationalUnit abc -ResultSize Unlimited))
{
Add-MailboxFolderPermission -identity "$($Mailbox.Name)" -AccessRights Reviewer -User agendax
Add-MailboxFolderPermission -identity "$($Mailbox.Name):\Calendar" -AccessRights Editor -User agendax
}
Disconnect-ExchangeOnline
"-OrganizationalUnit abc" limits the users to a specific OU (here "abc"). This can be omitted if you would like
to grant the permissions on every account in your organization.
If, instead, you would like to limit the users to users that have a specific SMTP- address, you can use the
following script:
Connect-ExchangeOnline
foreach ($Mailbox in (Get-Mailbox -ResultSize Unlimited | where-Object {($_.PrimarySMTPAddress -like "*@agendax.net")}))
{
Add-MailboxFolderPermission -identity "$($Mailbox.Name)" -AccessRights Reviewer -User agendax
Add-MailboxFolderPermission -identity "$($Mailbox.Name):\Calendar" -AccessRights Editor -User agendax
}
Disconnect-ExchangeOnline
Or, if you would like to limit the users to members of a specific distribution list, you can use the following:
Connect-ExchangeOnline
foreach ($Mailbox in (Get-DistributionGroupMember -Identity "NameOfDistributionList" -ResultSize Unlimited))
{
Add-MailboxFolderPermission -identity "$($Mailbox.Name)" -AccessRights Reviewer -User agendax
Add-MailboxFolderPermission -identity "$($Mailbox.Name):\Calendar" -AccessRights Editor -User agendax
}
Disconnect-ExchangeOnline
Just copy and paste the above script into Powershell. It will assign Reviewer rights on the top of the mailbox and Inbox, as well as Editor rights on the Calendar folder.
If you don't want to assign these rights on every mailbox in your organization, but would rather limit this to an organizational unit for example, you can modify the Get-Mailbox statement on the 1st line by adding -OrganizationalUnit with the name of the organizational unit you wish to assign permissions in.
