October 2016

Monthly Archives

How the AgendaX group calendar improves efficiency

AgendaX gives you overviews of multiple calendars and lets you plan meetings when in or out of the office. Views can reflect current project team members, department groups, locations, or whole companies. Even views across different companies are possible.
AgendaX is a web based calendar software that improves efficiency in scheduling within your organization and synchronizes in both directions with Microsoft Exchange and Office 365 mailbox calendars.

AgendaX - the popular Exchange group calendar for Microsoft Exchange and Office 365

AgendaX helps improving your company’s efficiency by providing statistics on how employees spend their time, how meeting rooms and other equipment is used. For instance, a project manager can determine how many hours have been spent on a specific project. This makes it easy to plan similar projects in the future.

The head of a department may need to print an overview of his colleagues’ vacation schedule or determine how many working hours were spent on customer support, meetings, customer visits, etc.

The phone operator / receptionist needs to know who is free and who is busy to transfer calls in an efficient way. Thanks to AgendaX’s “Who is Where” view, this information is retrieved in a minimum amount of time, the customer feels welcome and efficiently served.

Customer representatives need an easy and efficient way to know which technician can visit a customer when, and book the appointment directly into his/her calendar.

There are many more examples of how AgendaX can improve efficiency in all parts of your organization.

Features and benefits:

  • Promote efficiency with group overviews and improve Customer service by seeing at a glance which employees and resources are available or are due to become available.
  • The rich set of views, including an instant ‚who is where‘ snapshot, as well as daily, weekly and monthly views for individuals or groups of users give you the information you need at a glance. You’ll never need to open other people’s calendars or check their availability to schedule a meeting.
  • With just a few mouse clicks you can send meeting invitations to required attendees.
  • Dynamic assignments of users to groups (departments / teams) relieve Exchange Administrators to a great extent. You can, for example, use Exchange distribution lists to form AgendaX groups.
  • AgendaX is very flexible, supports many languages (German, English, French, Italian, Danish, Norwegian, Swedish, Dutch, and Polish), and rationalizes multiple organizations, sites, and time zones.
  • AgendaX keeps private calendar entries private.
  • AgendaX has a large variety of functions and filters, yet keeps the interface simple. User-specific views (e.g. vacations, courses, sick leaves) and statistics can be created easily.
  • Useful statistical functions: Appointments with the same subject can be statistically analyzed. The utilization of employees is automatically calculated.
  • Every AgendaX view can be exported to Excel (csv).

AgendaX - group scheduling made easy!


AgendaX offers you clarity in scheduling for your Outlook calendar data, so that you always get a quick answer to the question: Who is where?


No matter what your role in your company, you will immediately benefit from the increased efficiency throughout the business.


AgendaX allows users to create and maintain their own views to reflect team members and colleagues on current projects - without the need for Exchange Administrator intervention.

Promote efficiency with group overviews and improve Customer Service by seeing at a glance which employees and resources are available or are due to become available.


AgendaX is extremely flexible and can integrate across multiple countries and different languages: in a global multi- server infrastructure, AgendaX will seamlessly manage multiple time zones and allow global views of staff availability and resource allocation.

AgendaX has a large variety of functions.


User-specific views and Statistics can be created easily with just a few mouse clicks.


AgendaX was designed specifically to meet the requirements of Microsoft Exchange environments and is compatible with all Exchange Server versions.


AgendaX is installed on your IIS server and does not need any components installed on your Exchange Server.


Thanks to the web-based user interface no client installation is required.


How does AgendaX work?


The AgendaX Update Service extracts calendar data of the desired mailboxes in configurable intervals from Microsoft Exchange and


writes it into a central AgendaX database.


Microsoft Internet Information Server publishes this data as dynamic HTML pages in graphical overviews on your Intranet or Extranet.

AgendaX includes a variety of different views, including a "Who's Where" snapshot, especially useful for receptionists, since it displays exactly what staff are currently doing at a given moment. This gives an overview of the present availability in the whole company.

The weekly view shows meetings as bars spanning the appointment period.
Availability is shown using different colours (free, tentative, busy, out of office), or categories.

Clicking on a status or category filter reduces the meetings shown to the ones that correspond to the selected criteria.

You can get detailed information about the meetings by hovering over the bars.

The integrated full-text search functionality helps you even further to effortlessly find meetings.

You can easily create user-specific views, as for example, a monthly holiday schedule.

Even more detailed summaries, with subjects, locations, and participants directly shown, are no problem for AgendaX.

Each view provides navigational features that let you select the dates you wish to look at.

AgendaX has administrator-defined groups and personal groups, in which every employee can set their own groups of people that are important to them.



Data from the Active Directory like Department and phone numbers can be accessed by clicking on the username.

Appointments can be created quickly and easily directly in AgendaX. Optionally, AgendaX can automatically select members of the currently displayed group as attendees.

Useful statistical functions are available in AgendaX.

Appointments with the same subject can be statistically analyzed. You can also apply any filter that you wish. The utilization of employees is automatically calculated.


As you can see, AgendaX is very versatile, increases efficiency, and simplifies group scheduling a great deal.

AgendaX – group calendaring made easy!

agenda x produktinformationen gruppenkalender teamwork

AgendaX group definition

You can configure an unlimited number of individual groups that consist of Exchange distribution lists and individual users. The members of these groups are the users whose calendars will be displayed by the AgendaX web application. Users that are not part of any group will not be scanned and therefore will not be available in the AgendaX views. The groups you define in the AgendaX Configuration are Administrator defined groups and will be available to all AgendaX users. If you do not want to make all Administrator defined groups available to all users, you can enable the “Group membership required to view group” feature to only display groups that the currently logged-in AgendaX user is a member of.

You can also setup different installations of AgendaX to separate groups of users, if they are not allowed to see each other’s data. Separate installations can be secured with NTFS or virtual directory permissions.

Each AgendaX user also has the possibility to define up to 9 personal groups that are only available to him / her. Personal groups are defined in the AgendaX web interface.

Exchange calendar overview of multiple Active Directory Forests, Exchange Organizations, or even multiple companies

It is possible to install AgendaX on different servers, in different Active Directory forests, locations, Exchange Organizations, or even different companies, and write with all installations to the same database, to get a consolidated view of otherwise unconnected mailbox calendars.

You have several possibilities of connecting different AgendaX sites, even if they don’t share the same Active directory forest, domain, or even companies. All connection methods allow you to share calendar data between the sites, view calendars of multiple sites, and even book meetings with attendees of several sites.


Connecting sites using a central database

This is the simplest method of connecting different AgendaX Sites. Each site reads its local Exchange calendars and writes the data to a central database that is hosted on one of the sites.


Connecting sites using multiple databases

This connection method works as follows: Each Site reads its local Exchange calendars only and writes to a local SQL database. A script on the SQL servers is executed to copy user information (not calendar data) to the other SQL database. The AgendaX web application connects to the databases as needed, depending on which users are involved in a view.

This method is suitable when you need to control which users will be visible on the other site and you want to keep data transfer between the sites to a minimum. It can also be used if you only want users from Site B to be visible on Site A, but not vice versa.


Contributions related to the subject

Would you like to write a guest post?
Please contact us.