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AgendaX group definition

You can configure an unlimited number of individual groups that consist of Exchange distribution lists and individual users. The members of these groups are the users whose calendars will be displayed by the AgendaX web application. Users that are not part of any group will not be scanned and therefore will not be available in the AgendaX views. The groups you define in the AgendaX Configuration are Administrator defined groups and will be available to all AgendaX users. If you do not want to make all Administrator defined groups available to all users, you can enable the “Group membership required to view group” feature to only display groups that the currently logged-in AgendaX user is a member of.

You can also setup different installations of AgendaX to separate groups of users, if they are not allowed to see each other’s data. Separate installations can be secured with NTFS or virtual directory permissions.

Each AgendaX user also has the possibility to define up to 9 personal groups that are only available to him / her. Personal groups are defined in the AgendaX web interface.


Exchange calendar overview of multiple Active Directory Forests, Exchange Organizations, or even multiple companies

It is possible to install AgendaX on different servers, in different Active Directory forests, locations, Exchange Organizations, or even different companies, and write with all installations to the same database, to get a consolidated view of otherwise unconnected mailbox calendars.

You have several possibilities of connecting different AgendaX sites, even if they don’t share the same Active directory forest, domain, or even companies. All connection methods allow you to share calendar data between the sites, view calendars of multiple sites, and even book meetings with attendees of several sites.

 

Connecting sites using a central database

This is the simplest method of connecting different AgendaX Sites. Each site reads its local Exchange calendars and writes the data to a central database that is hosted on one of the sites.

agendax_connecting_sites_using_a_central_database

Connecting sites using multiple databases

This connection method works as follows: Each Site reads its local Exchange calendars only and writes to a local SQL database. A script on the SQL servers is executed to copy user information (not calendar data) to the other SQL database. The AgendaX web application connects to the databases as needed, depending on which users are involved in a view.

This method is suitable when you need to control which users will be visible on the other site and you want to keep data transfer between the sites to a minimum. It can also be used if you only want users from Site B to be visible on Site A, but not vice versa.

agendax_connecting_sites_using_multiple_databases


Managing Resources with Exchange - AgendaX enables easy scheduling

AgendaX is a resource scheduling tool that makes it easy for Outlook users who are organizing company resources, to see when resources are booked, and when they are next available. At the same time it serves as a team calendar that shows where people are and when they can be booked for a meeting or activitiy.

Features include team / location / department oriented views providing the user with an overview of many calendars, managing multiple calendars in one view, book resources such as meeting rooms and company vehicles, as well as employees, and modify existing appointments.

Exchange resource scheduling the easy way!

Resource overviews include daily, weekly, bi-weekly, monthly, quarterly, and yearly views that show availability of resources and team members. Categorized meetings can be filtered, to only show appointments that correspond to specific categories.

Managing resources and staff in the same, easy to use, web-based interface

AgendaX is a group calendar that seamlessly manages multiple time zones and allows global views of resource and staff availability. AgendaX incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes, and web views to give you the ultimate corporate resource portal.

Best of all, no client installation is necessary and nothing gets installed on Exchange Server.

AgendaX supports all Exchange server versions, as well as Exchange Online / Office 365.


Company vehicles scheduling

AgendaX is a company vehicles scheduling tool that makes it easy for Outlook users who are organizing company vehicles, to see when company vehicles are booked, and when they are next available. At the same time it serves as a team calendar that shows where people are and when they can be booked for a meeting or activitiy.

Features include team / location / department oriented views providing the user with an overview of many calendars, managing multiple calendars in one view, book company vehicles,  employees, meeting rooms, or other resources and modify existing appointments.

Company vehicles overviews include daily, weekly, bi-weekly, monthly, quarterly, and yearly views that show availability of vehicles, other resources, and team members. Categorized meetings can be filtered, to only show appointments that correspond to specific categories.

AgendaX is a group calendar that seamlessly manages multiple time zones and allows global views of company resources such as vehicles, staff availability and resource allocation. AgendaX incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes, and web views to give you the ultimate corporate resource portal.

Best of all, no client installation is necessary and nothing gets installed on Exchange Server.

AgendaX supports all Exchange server versions, as well as Exchange Online / Office 365.


Scheduling and managing meeting rooms - AgendaX room booking system for Exchange

AgendaX is a meeting room scheduling tool that makes it easy for Outlook users who are organizing meeting rooms, to see when meeting rooms are booked, and when they are next available. At the same time it serves as a team calendar that shows where people are and when they can be booked for a meeting or activitiy.

Features include team / location / department oriented views providing the user with an overview of many calendars, managing multiple calendars in one view, book meeting rooms, employees, company vehicles, or other resources and modify existing appointments.

AgendaX - the Exchange group calendar that is also a meeting room booking system

Meeting room overviews include daily, weekly, bi-weekly, monthly, quarterly, and yearly views that show availability of rooms, other equipment, and team members. Categorized meetings can be filtered, to only show appointments that correspond to specific categories.

AgendaX is a group calendar that seamlessly manages multiple time zones and allows global views of meeting room and staff availability, as well as resource allocation. AgendaX incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes, and web views to give you the ultimate corporate resource portal.

Best of all, no client installation is necessary and nothing gets installed on Exchange Server.

AgendaX supports all Exchange server versions, as well as Exchange Online / Office 365.


Group scheduling with AgendaX - Outlook team calendar

AgendaX is a group scheduling tool that makes it easy for Outlook users who are organizing employees, to see where people are, and when they are next available. At the same time it serves as a team calendar that shows when team members can be booked for a meeting or activitiy.

Features include team oriented views providing the user with an overview of many calendars, managing multiple calendars in one view, book employees, meeting rooms, company vehicles, or other resources and modify appointments.

AgendaX - the team calendar that Outlook never was

Group overviews include daily, weekly, bi-weekly, monthly, quarterly, and yearly views that show availability of team members. Categorized meetings can be filtered, to only show appointments that correspond to specific categories.

AgendaX is a group calendar that seamlessly manages multiple time zones and allows global views of staff availability and resource allocation. AgendaX incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes, and web views to give you the ultimate corporate resource portal.

Best of all, no client installation is necessary and nothing gets installed on Exchange Server.

AgendaX supports all Exchange server versions, as well as Exchange Online / Office 365.


receptionists telephone operators

A huge benefit for receptionists / telephone operators to see staff availability on Exchange

Monday, 9a.m., New York City, in a publishing house, the phone lines are going crazy. Cindy, a phone operator at the publishing house is stressed. The just released novel of one of their top selling authors keeps book sellers around the world calling in and ordering more.

It’s winter time, 15% of staff in Sales is sick, others busy in meetings. Cindy keeps checking her printed Excel list she prepared last night before leaving home. A list that shows who is attending meetings at what time today, who is sick, etc. Preparing the list took her more than 45 minutes last night, going through every calendar in Outlook.

Monica is calling her on line 4: “Hey Cindy, sorry, but I can’t come to work today, I’ve had high fever all night long and can hardly talk.” “Ok, I’ll let your manager know”, says Cindy, “get better soon, sorry all my lines are ringing”. She hangs up and crosses out Monica for the day on her list.

Having to talk to customers on the phone and at the same time keep checking the clock, her Excel list, to see who is available to transfer calls to is very stressful and inefficient. Plus, ad-hoc meetings that staff didn’t plan yesterday are not showing on her printed Excel list, which makes transferring calls a nightmare, as people who should be available according to her list are not answering the phone.

Exhausted, she asks Paul, the IT guy, at lunch-break if there really isn’t an easier way to see where people are and who is available. He tells her “Not that I know of, but I’ll check if there is a third party tool that would do the job”.

Paul googles and finds AgendaX, the “web-based group calendaring solution for Microsoft Exchange and Outlook”. He launches the Online Demo and finds the “who is where?” view, a view that shows only meetings currently in place. “Wow, that’s exactly what Cindy needs” he thinks. A menu drop down lets him also select departments, to show only people in Sales for example, and a wealth of other views like weekly and monthly views is available as well. Paul thinks that the whole company could benefit from a tool like AgendaX, because it makes it real simple to see who is available at what time to schedule meetings. He clicks on the ‘Holiday’ category filter in the yearly view and immediately sees a holiday calendar of a department.

Two weeks later, AgendaX is in place at the publishing house. It automatically reads the Outlook calendars of company staff and publishes easy to read overviews of when people are busy or out of the office.
Cindy has trashed her Excel availability sheets and now relies on the “Who is Where?” view of AgendaX. She sees at a glance who is in a meeting, sick, out of office, or otherwise unavailable and can transfer calls immediately to people that are available.
When people call in sick, she simply clicks on the users calendar in AgendaX and books him an all-day event, categorized as “Sick”, so that everyone in the whole company knows that person is not in the office for the day. She can even do this without having write- permission to all of the calendars in the company. Thanks to AgendaX, the all-day event is synchronized with Outlook and also people not using AgendaX can see the changed free/busy information when they schedule a meeting in Outlook.

AgendaX brings many benefits to organizations, including:

  • Saves time booking meetings.
  • Allows employees to be quickly located at any point in time.
  • Helps use expensive resources, such as meeting rooms, more efficiently.
  • Leverages the organization’s investment in Outlook.
  • Aids team working and resource allocation to improve customer service.

Statement from Institue for Safe Medication Practices, Huntingdon Valley, PA

«

We are very happy with AgendaX. It is working very well for us and we use it as a normal part of company scheduling. It is very easy to use and setup, though I am having issues with it now after beginning a migration Exchange mailboxes to a new mailstore on another Exchange server. However, I‘m sure I‘ll get the kinks out. We are indeed very pleased with the product and as the network admin I must say that I am also very pleased with how easy it is to manage it.

»

William R. Cunningham | Systems Administrator
Institue for Safe Medication Practices, Huntingdon Valley, PA


Statement from Peterson Air Force base

«

We tried multiple solutions to share calendar information between many users. Due to our requirement for a calendar to be accessible across multiple domains we were unable to find an adequate solution until we evaluated AgendaX.
We required secure access to multiple calendars with a flexible user interface. AgendaX proved to be very flexible, customizable and the most secure solution for our needs.

»

Brandon E. Lloyd | Web Administrator / Developer (bdSystems)
Peterson Air Force base, CO, USA


Statement from Clinphone Ltd

«

After we've checked a number of group calendar solutions, we finally decided on AgendaX.
There were many reasons for this: The simple installation and administration; the ease with which the solution could be adapted to our needs and into our intranet.
We also have a number of branch offices in different time zones.
Setting up the users of these locations in AgendaX with the right time zone was a snap. The users found the interface very intuitive and all feedback I got has been very positive.

»

Parminder Khosa | Systems Architect
Clinphone Ltd


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